Version Control for SOPs

Every SOP in BFF maintains a complete version history. Each time you publish changes, a new version is created automatically.

How Versioning Works

  1. Create an SOP — starts at version 1 (Draft)
  2. Publish — version 1 becomes active
  3. Edit and re-publish — version 2 is created, version 1 is archived
  4. Each version preserves the exact content at that point in time

Viewing Version History

  1. Open any SOP
  2. Click the “Version History” tab or button
  3. See a list of all versions with:
    • Version number
    • Date published
    • Who published it
  4. Click any version to view its content

Comparing Versions

You can compare versions to see what changed between releases. This is particularly useful for:

  • Audit trails — know exactly what changed and when
  • Compliance — prove that processes were documented correctly
  • Team communication — explain what’s different in the new version

Lifecycle Management

Archiving an SOP

When an SOP is no longer needed:

  1. Open the SOP
  2. Click “Archive”
  3. The SOP is preserved but removed from active use
  4. Tasks linked to it will be flagged by the cascade engine

Restoring an Archived SOP

Archived SOPs can be restored to draft status for editing and re-publishing.

Tip: Never delete an SOP that’s still linked to tasks. Archive it instead — this preserves the audit trail and triggers appropriate cascade notifications.